How to use your Gmail inbox to send and receive your business email

by | Last updated Feb 1, 2017 | 2 comments

It can be daunting to have to check multiple email boxes each day… and let’s be honest, that’s how things can fall through the cracks.  What if I told you that you could get all of your emails in one place for free?  The following will give you step-by-step instructions on how to use your Gmail inbox to send and receive from your business email (and nobody will know!).  And of course, if you have any questions, you can comment after this post.

It can be frustrating to have to check multiple email boxes for your personal emails and for your business emails.  Learn how to use your Gmail inbox to send and receive your business emails (and nobody will know!).  Free step-by-step checklist is included.  Click through the learn how!



First things first, if you currently use Gmail, then you can skip this part.  If you do not currently use Gmail, then you need to sign up for an account.  Just go to, click on “create new account”, and follow the steps.  When it’s time to choose a username, you can choose whatever you want – this is what you will use to login, not send and receive emails with if you’re just using this for your business emails.

Email Configuration Information

If you have a domain you are hosting (on a hosting platform like HostGator, GoDaddy, Siteground), you will likely have your email set up there as well.  You need to login to your control panel and find where you go to configure your email.  It will be a little different depending on where you are hosting.

Here is an example in HostGator.  

You log into your control panel (or cPanel), and scroll down to the email section and click on “email accounts”.

Find the email address you are looking for and click on “set up mail client”.  You will be taken to a screen that looks like this:


Scroll down until you see the “Manual Settings” section.


You will need the information from the gray box on the left.

Your username is your email, your password is what you’ve set it to be.  Now, write down the incoming and outgoing server (they are the same), the POP3 Port, and the SMTP Port.

This is the information you will need to set up your Gmail inbox.

Setting up Incoming Mail

It’s time to set up your incoming mail with your Gmail inbox so you can receive emails from your business account.

Go to your Gmail.  

Click on the arrow next to the setting icon in the upper right corner (see below).


Scroll down and click on “settings”.

Click on “Accounts and Import”.


Scroll down to the section “Check Mail from other Accounts” and click “Add a mail account”.

A window will pop up with instructions.  Just follow the steps using the information you got from your hosting account.

Enter your:
Email Address (click next)
For username, enter your email address again
Enter your password
For POP Server, enter the information you got for “Incoming Server”
For Port, change it to the number that you got for POP3 Port
Configure the settings below as you want (I always check leave a copy on the server, use a secured connection, and label incoming messages)

Click on “Add Account”.

You will then be asked if you would like to send email from this address as well.  Say “yes”.

Setting up Outgoing Mail

Type the name you want the email to come from (could be your name or your business name).

Enter the email address.

I always check “treat as alias” as this will allow the full conversations to show up in my Gmail box like they were coming from an outside address.

Click “Next Step”.

Your SMTP information for outgoing server (is the same as incoming server)
Your username is your email address
Enter your password
For Port, change it to the number that you got for SMTP Port.
Check “Secured Connection” using TSL.
Click “Add Account”.

It will then want to confirm that this is your email address and will send a confirmation code (which should show up in your newly configured Gmail inbox within a few minutes).  Type that code in the box and confirm!

Your Gmail inbox will now receive email from your business email address as well as let you send emails from your business address.

When it comes to sending emails, when you go to compose a new email, you will have a drop down menu of email addresses to choose from.



Are you ready to save yourself the hassle and consolidate your emails all in one place?  What questions do you have? Comment below.

Julie Daq CircleAuthor: Julie Daq
I'm Julie Daq, the leading lady at The Business Builder's Blog as well as Island Business Design. I love to create, share, and implement business strategies for upcoming and current entrepreneurs.  When I'm not at home glued to my laptop, I can be found sailing around the San Juan Islands with my sailor, kayaking with orcas, or eating french fries at my favorite Tuesday night hangout.

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  1. Kristal

    Excellent tutorial! This was extremely helpful. Thank you BBB!

    • JulieDaq

      Good! I’m glad it worked for you! 🙂 It definitely makes checking your email much easier!!


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